The phrase “please be reminded” is common in emails, notices, and professional messages. It is often used to gently ask someone to remember something important.
While correct, it can sometimes sound repetitive, stiff, or overly formal—especially if you use it too often.
Learning alternative expressions matters because word choice controls tone. A message can sound polite, friendly, firm, or cold just by changing one phrase.
In business emails, the wrong wording may feel bossy. In casual chats, it may feel awkward or unnatural.
Using varied language helps you sound clear, confident, and fluent. It also shows strong English skills in workplaces, essays, customer communication, and daily conversations.
Quick contrast:
- Formal: Please be reminded that the meeting starts at 9 a.m.
- Informal: Just a quick reminder—the meeting starts at 9.
Small changes. Big difference.
What Does “Please Be Reminded” Mean?
“Please be reminded” means politely telling someone to remember something important, often an event, deadline, rule, or request.
Grammar form:
- Passive verb phrase
- Formal polite expression
Similar tones:
- Kindly note
- This is a reminder
Opposite tones:
- Don’t forget (more direct)
- Remember this now (strong)
Sample sentences:
- Please be reminded to submit the form by Friday.
- Please be reminded that office hours have changed.
When to Use “Please Be Reminded”
Spoken English
Used rarely. Sounds stiff in conversation.
Business English
Common in formal notices and reminders.
Emails / Messages
Acceptable, but can feel cold if overused.
Social Media
Too formal. Avoid.
Academic Writing
Used in administrative or instructional contexts.
Professional Meetings
Better replaced with softer spoken alternatives.
Is “Please Be Reminded” Polite or Professional?
- Polite: Yes, but distant
- Neutral: Sometimes
- Strong: Can feel commanding
- Soft: Not very
- Formal: Yes
- Informal: No
Etiquette tip:
Better for official notices. Avoid in friendly workplace emails or team chats.
Pros & Cons of Using “Please Be Reminded”
✔ Pros:
- Polite and correct
- Clear purpose
- Widely understood
- Safe for formal writing
✘ Cons:
- Sounds passive
- Feels robotic
- Overused in emails
- Can seem impersonal
Quick Alternatives List (For Busy Readers)
- Just a reminder
- Kindly note
- Please remember
- This is a friendly reminder
- Don’t forget
- I’d like to remind you
- Please note that
- As a reminder
- We’d like to remind you
- Just to let you know
- A quick reminder
- Please keep in mind
- For your information
- Just reminding you
Main Alternatives Explained
Just a reminder
Meaning: A gentle reminder.
Explanation: Friendly and natural. Common in emails and chats.
Grammar Note: Noun phrase.
Example Sentence: Just a reminder that the deadline is tomorrow.
Best Use: Email, workplace, text
Worst Use: Legal or official notices
Tone: Friendly
Level: Beginner
Similarity Score: 9/10
Replaceability Tip: Use when you want to sound polite but human.
Kindly note
Meaning: Politely asking someone to notice something.
Explanation: Formal but softer than “please be reminded.”
Grammar Note: Formal verb phrase.
Example Sentence: Kindly note that payments are due by Monday.
Best Use: Business emails
Worst Use: Casual chats
Tone: Formal
Level: Intermediate
Similarity Score: 8/10
Replaceability Tip: Ideal for professional but calm reminders.
Please remember
Meaning: Asking someone to keep something in mind.
Explanation: Direct and warm.
Grammar Note: Verb phrase.
Example Sentence: Please remember to lock the door.
Best Use: Workplace, spoken English
Worst Use: Legal notices
Tone: Polite
Level: Beginner
Similarity Score: 9/10
Replaceability Tip: Great for clear, simple reminders.
This is a friendly reminder
Meaning: A polite, warm reminder.
Explanation: Reduces pressure and sounds supportive.
Grammar Note: Noun clause.
Example Sentence: This is a friendly reminder about tomorrow’s meeting.
Best Use: Emails, teams
Worst Use: Urgent warnings
Tone: Friendly
Level: Beginner
Similarity Score: 9/10
Replaceability Tip: Use when you don’t want to sound strict.
Don’t forget
Meaning: Direct reminder.
Explanation: Casual and clear, but strong.
Grammar Note: Imperative.
Example Sentence: Don’t forget to bring your ID.
Best Use: Spoken English, texts
Worst Use: Formal emails
Tone: Strong
Level: Beginner
Similarity Score: 7/10
Replaceability Tip: Avoid with senior colleagues.
I’d like to remind you
Meaning: Polite personal reminder.
Explanation: Sounds respectful and professional.
Grammar Note: Verb phrase.
Example Sentence: I’d like to remind you about the policy update.
Best Use: Business emails
Worst Use: Casual chats
Tone: Professional
Level: Intermediate
Similarity Score: 8/10
Replaceability Tip: Good for one-on-one communication.
Please note that
Meaning: Asking attention to information.
Explanation: Neutral and informative.
Grammar Note: Formal phrase.
Example Sentence: Please note that schedules may change.
Best Use: Notices, emails
Worst Use: Friendly reminders
Tone: Neutral
Level: Beginner
Similarity Score: 7/10
Replaceability Tip: Use when no action is required.
As a reminder
Meaning: Referring back to known information.
Explanation: Smooth and professional.
Grammar Note: Prepositional phrase.
Example Sentence: As a reminder, reports are due Friday.
Best Use: Workplace emails
Worst Use: Casual talk
Tone: Professional
Level: Intermediate
Similarity Score: 9/10
Replaceability Tip: Excellent for repeated notices.
We’d like to remind you
Meaning: Polite group reminder.
Explanation: Softens authority.
Grammar Note: Verb phrase.
Example Sentence: We’d like to remind you of the new guidelines.
Best Use: Company emails
Worst Use: Personal chats
Tone: Professional
Level: Intermediate
Similarity Score: 8/10
Replaceability Tip: Best for organizational messages.
A quick reminder
Meaning: Short, casual reminder.
Explanation: Friendly and efficient.
Grammar Note: Noun phrase.
Example Sentence: A quick reminder about today’s call.
Best Use: Emails, Slack
Worst Use: Formal letters
Tone: Friendly
Level: Beginner
Similarity Score: 9/10
Replaceability Tip: Ideal for internal communication.
Please keep in mind
Meaning: Asking someone to remember something.
Explanation: Gentle and thoughtful.
Grammar Note: Verb phrase.
Example Sentence: Please keep in mind our office is closed Friday.
Best Use: Workplace
Worst Use: Urgent alerts
Tone: Soft
Level: Beginner
Similarity Score: 8/10
Replaceability Tip: Use when no pressure is needed.
For your information
Meaning: Sharing important info.
Explanation: Neutral but distant.
Grammar Note: Fixed phrase.
Example Sentence: For your information, the policy has changed.
Best Use: Professional emails
Worst Use: Friendly reminders
Tone: Neutral
Level: Intermediate
Similarity Score: 6/10
Replaceability Tip: Best when no action is expected.
Just reminding you
Meaning: Casual reminder.
Explanation: Sounds natural and human.
Grammar Note: Verb phrase.
Example Sentence: Just reminding you about our lunch plans.
Best Use: Texts
Worst Use: Formal emails
Tone: Casual
Level: Beginner
Similarity Score: 8/10
Replaceability Tip: Avoid in formal settings.
Let me remind you
Meaning: Direct reminder.
Explanation: Strong but clear.
Grammar Note: Verb phrase.
Example Sentence: Let me remind you of the deadline.
Best Use: Meetings
Worst Use: Sensitive situations
Tone: Strong
Level: Intermediate
Similarity Score: 7/10
Replaceability Tip: Use carefully with equals or juniors.
Mini Dialogue Examples
Formal
Please note that all submissions must be completed by Friday.
Informal
Hey, just a reminder—don’t forget our call at 3.
Business Email
As a reminder, the training session begins at 10 a.m. tomorrow.
Mistakes to Avoid
- Using “please be reminded” in casual chats
- Sounding passive-aggressive
- Overusing formal phrases
- Forgetting the audience
- Using “don’t forget” with specific
- Mixing casual tone with formal writing
Cultural & Tone Tips
- UK English: Polite but indirect language preferred
- US English: Friendly reminders work better
- Casual English: Short, warm phrases feel natural
Native speakers often avoid “please be reminded” in daily communication.
Comparison Table (Best Options)
| Phrase | Tone | Best Context | Professional Level | Example |
|---|---|---|---|---|
| Just a reminder | Friendly | Medium | Just a reminder about the meeting | |
| Kindly note | Formal | Business | High | Kindly note the change |
| Please remember | Polite | Work | Medium | Please remember to reply |
| As a reminder | Professional | High | As a reminder, reports are due | |
| Don’t forget | Strong | Casual | Low | Don’t forget your keys |
FAQs
Is “please be reminded” rude?
No, but it can feel cold.
Is it okay in emails?
Yes, in formal ones.
What is the most formal alternative?
Kindly note.
What is the most polite alternative?
This is a friendly reminder.
What should beginners use?
Please remember.
Is it used in spoken English?
Rarely.
Conclusion
Using different ways to say “please be reminded” helps you sound natural, polite, and confident.
The right phrase improves clarity and builds better communication. Whether you’re writing emails, speaking at work, or chatting with friends, small wording changes make a big impact. Practice these alternatives in real situations.
Over time, your English will feel smoother, stronger, and more professional.
John Lee is an education-focused writer with a strong interest in English grammar and language learning.
He creates clear, student-friendly content to help learners improve their grammar skills with confidence.